Effective Date: 29 June 2026
1. Introduction
Welcome to Career Compass (“Career Compass”, “CMS”, “we”, “our”, or “us”).
Career Compass is an intelligent Career Management System designed to connect students, universities, employers, and educational institutions through one collaborative platform for internship management, career development, and placement coordination.
This Privacy Policy explains how we collect, use, disclose, store, and protect your personal information when you use our website, platform, software, and related services (collectively, the “Services”).
By accessing or using Career Compass, you agree to the collection and use of information in accordance with this Privacy Policy.
2. Information We Collect Personal Information
We may collect personal information including:
- Full name
- Email address
- Phone number
- Date of birth (where applicable)
- Educational institution
- Course and program information
- Academic year
- Professional qualifications
- Employment history
- Resume/CV information
- Profile photographs
- Skills and competencies
Career and Placement Information
To support career development and internship management, we may collect:
- Student profiles
- Internship applications
- Placement records
- Career interests
- Work preferences
- Internship evaluations
- Employer feedback
- University placement information
- Progress reports
Organisation Information
For universities and employers, we may collect:
- Organisation details
- Contact information
- Internship opportunities
- Placement records
- Employer profiles
- Recruitment information
Usage Information
We may automatically collect:
- Device information
- Browser type
- IP address
- Login activity
- Session information
- Platform usage statistics
- Feature interaction data
- Error logs
3. How We Use Your Information
Career Compass uses your information to:
- Create and manage user accounts.
- Facilitate internship placements.
- Connect students with participating employers.
- Support university placement administration.
- Manage internship applications.
- Monitor internship progress.
- Improve platform functionality.
- Maintain platform security.
- Communicate important service updates.
- Generate reports and analytics.
- Comply with legal and regulatory obligations.
4. Sharing of Information
We do not sell personal information.
Information may be shared only where necessary to operate the Platform.
Universities
Student information may be shared with participating universities for:
- Placement management
- Internship coordination
- Student support
- Academic administration
Employers
Where students apply for internship opportunities, relevant profile information may be shared with participating employers for recruitment and placement purposes.
Service Providers
We may work with trusted third-party providers including:
- Cloud hosting providers
- Authentication services
- Email providers
- Analytics providers
- Customer support services
These providers process information only as necessary to deliver the Services.
Legal Requirements
We may disclose information where required to:
- Comply with applicable laws.
- Respond to lawful requests.
- Protect users and the Platform.
- Prevent fraud or security incidents.
- Enforce our Terms of Service.
5. Data Storage and Security
Career Compass implements appropriate technical and organisational measures to protect personal information.
Security measures include:
- Encrypted communications (HTTPS/TLS)
- Secure authentication
- Role-based access controls
- Password protection
- Security monitoring
- Regular software updates
- Secure cloud infrastructure
While we take reasonable steps to safeguard information, no online platform can guarantee absolute security.
6. Data Retention
We retain personal information only for as long as necessary to:
- Deliver the Services.
- Support internship and placement activities.
- Comply with legal obligations.
- Resolve disputes.
- Enforce agreements.
Users may request account deletion, subject to legal, contractual, and operational requirements.
7. Your Privacy Rights
Depending on applicable law, users may have the right to:
- Access their personal information.
- Correct inaccurate information.
- Request deletion of personal information.
- Restrict or object to certain processing.
- Receive a copy of their personal information.
- Withdraw consent where processing relies on consent.
Requests may be submitted using the contact details provided below.
8. Cookies and Similar Technologies
Career Compass uses cookies and similar technologies to:
- Maintain secure login sessions.
- Remember user preferences.
- Improve platform performance.
- Analyse website usage.
- Support platform security.
Further information is available in our Cookie Policy.
9. Third-Party Services
Career Compass may integrate with trusted third-party services including:
- Learning Management Systems
- Authentication providers
- Cloud hosting services
- Email services
- Analytics platforms
These services are governed by their own privacy policies.
10. Children’s Privacy
Career Compass is not intended for children below the minimum age required under applicable law to provide valid consent.
Where we become aware that personal information has been collected without appropriate consent, we will take reasonable steps to remove such information.
11. International Data Transfers
Where information is processed or stored outside Australia, Career Compass takes reasonable steps to ensure appropriate safeguards are implemented to protect personal information.
12. Changes to this Privacy Policy
We may update this Privacy Policy periodically.
Updated versions will be published on our website with an updated Effective Date.
Continued use of Career Compass following publication of the updated Policy constitutes acceptance of the revised Privacy Policy.
13. Contact Us
For privacy-related enquiries, requests, or concerns, please contact:
Career Compass
Career Management System
Powered by Digital Nomad Council
Melbourne, Victoria, Australia
Privacy Team
📧 pr@dncouncil.org
General Support
📧 pr@dncouncil.org
Last Updated: 29 June 2026